Declaration Steps and Entry Status

• Declaration Process
• Declaration Appeals
• Declaration Steps
• Entry Status Categories
• ​Declaration Status Categories

Declaration Information

Declaration Process

Step by step video instructions on the declaration process can be found here.
Once properly entered, all athletes must complete the declaration process. In this process, you will:

• Declare your intent to compete in each event entered
  And/or
• Scratch from events in which you have submitted an entry, but in which you no longer choose to compete.

​Each athlete or his/her representative must declare whether that athlete will or will not compete in each event they have entered.

• Declarations will be conducted online. Online is the only method of declaration. No other form of declaration will be accepted.
• Declarations will be accepted beginning February 14^th
• Declarations will close on Sunday, February 22^nd at 11:59 p.m. PT
• There is no late declaration period (see declarations appeal process).
• Athletes may declare at any time within the declaration period.
• Athletes not declaring by the event declaration deadline will be Scratched from the event(s) entered.
• Public Entries/Declarations web page will update hourly.

Declaration Appeals Process

• No late declarations will be accepted. However, an appeals process will be available for those athletes who wish to declare after the close of declarations for their event.
• Appeals for late declaration will be accepted from February 23^rd at 12:01 a.m. ET until February 23^rd at 11:59 p.m. ET.
• Appeals may be filed by emailing highperformance@usatf.org
  • However, please note that submission of an appeal does not guarantee acceptance into the USATF Indoor Championships. Results of appeals will show on the Public Entries page. No other notice will be given.

Steps to Declare for the USATF Indoor Championships

1. Login to your USATF Connect profile.
2. Along the left-hand side, find and click on the Events Registration module.
3. Find your entry for the USATF Indoor Championships and click View.
4. Click Athletes next to Event Overview
   
5. On the far right of your entry, you will see three dots. Click these three dots and select Edit Declaration Status.
   
6. On this screen, select Declared or Scratched for each of your events. Once you’ve selected your status, click the OK button to save.
7. Your status will appear on the Status of Entries page.
8. If you want to update a qualifying mark, please email stats@usatf.org.

Entry & Declaration Status

Entry Status Categories

• Open - entry received but not yet in the verification process (all entries start in this category)
• Qualified - mark has been verified and accepted for entry into the championships. Rule 8 entries show this status regardless of mark submitted.
• Not qualified - mark does not meet automatic standard but does meet minimum standard and will be considered when fields are filled
• Accepted – entry has been added to the field by the Sport Committee Chair. The Sport Committee Chair will accept a non-qualified mark to fill the field only if there is an insufficient number of athletes entered and declared who have met the qualifying standard for that event. In this case, the committee will go down the list of entered and declared athletes (that have not met the qualifying standard) only as deep as is needed to fill the field
• Info needed - entry requires additional information or required documents (e.g., DOB verification, citizenship, name of meet director) are missing
• Not accepted - entry not accepted; either mark does not meet minimum standard; was achieved outside the qualifying window; or at a meet not USATF sanctioned or not on World Athletics Calendar.

*Note: USATF Rule 11.3(b) concerning adding athletes to make a competitive field, and USATF Rule 8 concerning automatic qualifications, will be used.

Declaration Status Categories

*Note: All entrants should declare during the declaration period. This helps the seeding committee make decisions on "Accepting" marks that do not meet the qualifying standard for the purpose of filling the field for each event.

• Unsubmitted - declaration not yet made (all entries start in this category)
• Declared - athlete has declared his/her intent to compete and is in the field
• Not Accepted – declaration not accepted; status will change to Declared if an entry has been added to the field by the Sport Committee Chair
• Scratched - athlete has declared his/her intent to not compete in the events(s) entered