Entry Info

Table of Contents

• Entry Form and Information
• Declaration Form and Information
• Credentialing Location and Hours (Athletes and Athlete Support)
• Credentials and Passes

Entry Information

In order to enter and compete at the 2018 USATF Outdoor Championships, you must:

• Be a 2018 USATF member (USATF membership application).
• Be a U.S. citizen.
• Be eligible to represent the U.S. in all levels of international competition.
• Have met the Eligibility Requirements and Qualifying Standards for the U.S. Championships.

Entry Status

To check the status of your entry, including declarations, visit the Status of Entries page. Athletes who are missing required documents or who need to provide information about their qualifying mark(s) will be listed on the status of entry page as "info needed" until such documents/information are received.
Questions about the status of your entry? Contact Glen McMicken at stats@usatf.org.

Entry Deadlines	Entry Fee
On-time: before or on Tuesday, June 12, 2018 at 11:59PM PST	$30
Late: before or on Friday, June 15, 2018 at 11:59PM PST	$80

The entry fee for the Championships is $30 per athlete. Late entries will incur an additional $50 late fee charge per athlete (total late entry = $80.00). Note that these fees are entry fees and non-transferable and non-refundable.

Entry Form

• Individual Entry Form
• Manage My Registration (Steps to update marks/affiliations/credentials)

Entry Process

• Online entry is the only method of entry. No other form of entry will be accepted.
• To enter online, you will be required to provide your 2018 USATF membership number (click here to retrieve your membership number if you do not know it).
• A Help Line is available for those who need help with the entry process. For assistance call 317-713-4689 during normal business hours, 8:30AM - 5:00PM EST, Monday through Friday.
• Please enter as early as possible!

Declaration Form and Instructions to Declare

Declarations will be based on the following schedule:

• On-time: Saturday, 6/16/18, from 12:01AM – Monday, 6/18/18 by 11:59PM EST - $0
• Late petition: by email ONLY: Tuesday, 6/19/18 from 9:00AM - 1:00PM PST

Steps to Declare for the USATF Outdoor Track & Field Championships:

1. Go to: Registration
2. Click the tab along the top of the entry form labeled "Manage My Registration" or “Declare”.
3. On the login screen choose how you will log in (as an "Individual Registrant", as a "Representative/Coach", or as a "USATF Club Administrator/Coach").

If you are logging in as an "Individual Registrant":

1. Select "Individual Registrant" in the drop-down menu on the login screen.
2. Enter your e-mail address (the one that's part of your USATF member profile).
3. Enter the registration password that you received in your confirmation e-mail from the entry system (it's located at the bottom of the e-mail under the heading "Managing Your Registration"). If you don't have your confirmation e-mail, you can reset your registration password by clicking the "forgot your password" link on the login screen and following the on-screen instructions.
4. Click the "Login" button.
5. You will now be presented with a menu of choices; click the link labeled "Declare for your events".
6. On the next screen, select "declare" or "scratch" for each of your events.
7. If you want to update your qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
8. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.

If you are logging in as a "Representative/Coach", you will need to:

1. Select "Representative/Coach" in the drop-down menu on the login screen.
2. Enter your e-mail address (the one you entered on the payment screen when you registered your athletes and the one at which you received the registration confirmation e-mail).
3. Enter the registration password that you received in your confirmation e-mail from the entry system (it's located in the e-mail under the heading "Managing Your Registration"). If you don't have your confirmation e-mail, you can reset your registration password by clicking the "forgot your password" link on the login screen and following the on-screen instructions.
4. Click the "Login" button.
5. On the next screen, click the link labeled "Manage declarations" in the box on the right side of the screen.
6. On the next screen, select the declaration category and/or event you want to view, and click the "Next" button.
7. On the next screen, select "declare" or "scratch" for each of your athletes' events.
8. If you want to update a qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
9. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.

If you are logging in as a "USATF Club Administrator/Coach", you will need to:

1. Select "Representative/Coach" in the drop-down menu on the login screen.
2. Enter your USATF club number.
3. Enter your USATF membership number.
4. Enter your USATF membership password. If you don't know your password, you can look it up at www.usatf.org/membership/help/number.asp
5. Click the "Login" button.
6. On the next screen, click the link labeled "Manage declarations" in the box on the right side of the screen.
7. On the next screen, select the declaration category and/or event you want to view, and click the "Next" button.
8. On the next screen, select "declare" or "scratch" for each of your athletes' events.
9. If you want to update a qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
10. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.

Credentialing Location and Hours (Athletes and Athlete Support)

Credentials and Passes

Credential and Passes (RC, SP, WP)

Registered Coach “RC”, Warm-up Pass “WP”, and Stadium Pass “SP” credentials are designed to allow an athlete’s coach and/or personal support access to the warm-up area, athlete seating or practice track for the purpose of preparing for competition. Credentials are non-transferrable and each support person will only be allowed to receive one credential.

• Individual must be 18 years of age or older to receive a credential.
• Individual must be a current (2018) member of USA Track & Field.
• Individual receiving the “RC” Registered Coach’s credential must also be a current (2018) member of USA Track & Field’s Coaches Registry Program, which now includes completing the Safe Sport training courses. **View the Registered Coach section below for more information on the application process.
• Individuals receiving the "WP" Warm-Up Pass credential must also be currently listed on USATF's SafeSport list.
  **View the Warm Up Pass section below for more information on the process for receiving this credential. 

Credentials can be obtained at Credentialing/Packet Pick Up on-site for the following events:

• 2018 USATF Junior Championships (Bloomington, IN)
• 2018 USATF Outdoor Championships (Des Moines, IA)

 Athletes will have the following credential options for their support persons:
1. One Complimentary Credential Option (pick one of the following):

• RC - Registered Coach - coach of record (warm-up area and stadium only)
• WP - Warm-up Pass (no stadium access; warm-up area access only)
• SP - Stadium Pass (stadium seating access only; no warm-up area access)

Each participating athlete may request one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line registration (entry form). After the on-line Registration closes, USATF will not be accepting any updates for registration via email. Athletes who still need to designate (add/update) coaches/athlete support names for credentials can complete this on-site. There will be a USATF verification station that can validate which credential option the coach/athlete support is eligible for.  

2. Second Credential Option for purchase (pick one of the following):

• WP - Warm-up Pass (no stadium access; warm-up area access only)
• SP - Stadium Pass (stadium seating access only; no warm-up area access)

There is a fee for the second credential option, which is in addition to USATF membership fee and/or background screen fees.
 
Price for 2nd credential: 
2018 USATF Junior Championships (Bloomington, IN):

• $45 (3 Day Pass)

2018 USATF Outdoor Championships (Des Moines, IA):

• $80 (4 Day Pass)

 Each participating athlete may request one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line registration (entry form). After the on-line Registration closes, USATF will not be accepting any updates for registration via email. Athletes who still need to designate (add/update) coaches/athlete support names for credentials can complete this on-site. There will be a USATF verification station that can validate which credential option the coach/athlete support is eligible for.

---

Credential category details below: 
Individual must be 18 years of age or older to receive a credential.
 
RC - Registered Coach Credential (best option for coach)
All coaches designated to receive a “RC” credential must be a current (2018) member of USATF and must be a current member of the USATF Coaches Registry, prior to receiving a “RC” credential. Individuals must have completed and been approved (be listed on the USATF Coaches Registry) prior to their arrival in Bloomington, IN and/or Des Moines, IA. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “RC” credential.  You will not have the option to sign up for the Coaches Registry on-site to obtain a coach credential. Please view the following link for more details on the USATF Coaches Registry: http://www.usatf.org/Resources-for---/Coaches.aspx

WP - Warm-up Pass Credential (best option for personal medical)
Personal support designated to receive a “WP” must be a current (2018) member of USATF and be currently listed on USATF's SafeSport list. Inclusion on the USATF SafeSport list requires individuals to submit an application at Coaches.aspx. The Coaches Registry will require you to:

1. Be a current USATF member
2. Complete the SafeSport training courses to be SafeSport trained. https://safesport.org/
3. Pass the USATF criminal background screen through NCSI at a cost of $16.

Please renew or sign-up for a membership at the following link: http://www.usatf.org/Products---Services/Individual-Memberships.aspx. Only the individuals specified by participating athletes for this purpose will be allowed to receive a “WP” credential. There is no stadium access with this credential.
 
Stadium Pass Credential (best option for family member or friend)
Personal support designated to receive a “SP” must be a current (2018) member of USATF.  Please renew or sign-up for a membership at the following link: http://www.usatf.org/Products---Services/Individual-Memberships.aspx. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “SP” credential. There is no warm-up access with this credential.

Any unauthorized person in possession of a credential and any unauthorized person in a credential-restricted area (the athlete warm-up areas, or other restricted zones) will be immediately escorted from the facility, the credential will be revoked, and the unauthorized person may be subject to discipline.
Credential Terms and Conditions can be found at https://www.usatf.org/Credentials.aspx.

---

Credential distribution process on-site:
The Championship is a controlled access event. Admission to all practice, warm-up and competition facilities, including the athlete shuttle, athlete lounge and athlete/athlete support seating is by credential only.
Athletes must be declared for their event in order to receive a credential. Credentials must be worn for admittance to any area other than public areas.

• Athletes must appear as “qualified” or “accepted” and “declared” on the “Status of Entries” page of the USATF website in order to receive a credential.
• All athlete support persons must be designated to receive an athlete support credential by an athlete who is “qualified” or “accepted” and “declared” per the “Status of Entries” page.

In addition, the athlete must have checked in at credentialing prior to support person’s arriving to receive their credential. This ensures the athlete has made the necessary changes and/or validated the support person they want to receive this credential. Athletes and support persons will be required to show a photo ID to pick up their credential.