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Entry Info

Table of Contents 

Credentialing & Packet Pick-Up

Packet Pick-Up (Athlete Information Booklet)/Credentialing
Athlete packet pick-up and credential pick-up (athlete-A, coach-RC, support persons-WP/SP) will take place based on the following schedule:
 
Location: 
Hilton Portland - Executive Tower
Room: Salon Ballroom II-III

Dates/Times:     
Thursday, March 10: 10:00 a.m. – 7:00 p.m.
Friday, March 11: 10:00 a.m. – 5:00 p.m.
Saturday, March 12: 10:00 a.m. – 4:30 p.m.

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Credentials & Guest Passes

Please note that all support persons accessing the warm-up area will be required to show a picture ID.

Registered Coach “RC”, Warm-up Pass “WP”, and Stadium Pass “SP” credentials are designed to allow an athlete’s coach and/or personal support access to the warm-up area, athlete seating or practice track for the purpose of preparing for competition. Credentials are non-transferrable and each support person will only be allowed to receive one credential.

  • Individual must be 18 years of age or older to receive a credential.
  • Individual must be a current (2016) member of USA Track & Field.
  • Individual receiving the “RC” Registered Coach’s credential must also be a current (2016) member of USA Track & Field’s Coaches Registry which now includes completing the USOC Safe Sport course. **View the Registered Coach section below for my information on the application process. 

Credentials can be obtained at Credentialing/Packet Pick Up in Portland, OR at the athlete event hotel. Click here for hours of operation.
 
Athletes will have the following credential options for their support persons:
1. One Complimentary Credential Option (pick one of the following):

  • RC - Registered Coach - coach of record (warm-up area and stadium only)
  • WP - Warm-up Pass (no stadium access; warm-up area access only)
  • SP - Stadium Pass (no warm-up area access; stadium seating)

Each participating athlete may request one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line entry form.
2. Second Credential Option for purchase (pick one of the following):

  • WP - Warm-up Pass (no stadium access; warm-up area access only)
  • SP - Stadium Pass (no warm-up area access; stadium seating)

There is a fee for the second credential option, which is in addition to USATF membership fee.  Price for 2nd credential option: 2 Day Pass - $30.

Each participating athlete may request to purchase one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line entry form.

Credential category details below:

Please note that all support persons accessing the warm-up area will be required to show a picture ID. Individual must be 18 years of age or older to receive a credential.
 
RC - Registered Coach Credential (best option for coach)
All coaches designated to receive a “RC” credential must be a current (2016) member of USATF and must be a current member of the USATF Coaches Registry and completed the USOC Safe Sport Course, prior to receiving a “RC” credential. Individuals must have completed and been approved (be listed on the USATF Coaches Registry) prior to their arrival in Portland, OR. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “RC” credential.  You will not have the option to sign up for the Coaches Registry on-site (in Portland, OR) to obtain a coaches credential. Please view the following link for more details on the USATF Coaches Registry: https://www.usatf.org/programs/coaches/additional-coaches-resources.

WP - Warm-up Pass Credential (best option for personal medical)
Personal support designated to receive a “WP” must be a current (2016) member of USATF. Please renew or sign-up for a membership at the following link: http://www.usatf.org/home/top-utility-nav-content/membership/individual-adult-membership. Only the individuals specified by participating athletes for this purpose will be allowed to receive a “WP” credential. There is no stadium access with this credential.

Stadium Pass Credential (best option for family member or friend)
Personal support designated to receive a “SP” must be a current (2016) member of USATF. Please renew or sign-up for a membership at the following link: https://www.usatf.org/home/top-utility-nav-content/membership/individual-adult-membership. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “SP” credential.  There is no warm-up access with this credential.

USATF reserves the right to deny or revoke a “RC”, “WP”, or “SP” credential to any personal support who USATF has reason to believe (a) has committed an anti- doping rule violation or materially contributed to the commission of an anti- doping rule violation; or (b) is under investigation by the United States Anti- Doping Agency (“USADA”) or other authorities with respect to a potential anti- doping rules violation; or (c) has engaged in conduct deemed by USATF to reflect a pattern of unethical behavior.

Other stipulations that apply to “WP” and “SP” credentials:

  • Must not have a violent felony conviction.
  • Must not have a non-violent felony conviction within 3 years.
  • Any unauthorized person in possession of a credential and any unauthorized person found in a credential-restricted area (the athlete warm-up areas, or other restricted zones) will be immediately escorted from the facility, the credential will be revoked, and the unauthorized person may be subject to penalty.
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Criteria for a legal meet

Criteria for a Meet/Event to be acceptable for qualifying for USATF Indoor Track & Field Championships

In order for a mark(s) from a meet or single event to be accepted for qualifying for the USATF Indoor Championships AND for USATF to be able to verify to the IAAF and various track & field ranking agencies the validity of the mark(s) for IAAF World Championships qualifying purposes, the following criteria apply:

  1. The meet/event must appear on an organizations’ previously published calendar of events. 
  2. The meet/event must be sanctioned in advance by USATF or the National Governing Body of another nation. And while not sanctioned by USATF, higher level collegiate and high school meets - such as a high school or college invitational, championships, relay carnivals, etc. – will be recognized as valid meets for qualifying.
  3. The meet/event must be held on a legal facility per USATF and/or IAAF rules & regulations.
  4. USATF certified or recognized officials must officiate the meet/event.
  5. In the 60 meters, 60 meter hurdles and 400 meters, only marks made using FAT (full automatic timing to the hundredth of a second [.01]) will be accepted for QUALIFYING PURPOSES.
  6. In throwing events, all implements must be officially measured and certified according to USATF and/or IAAF rules.
  7. At least five (5) competitors of the same gender must participate in each event. Also, the five competitors must be open athletes, and not a mixture of masters and/or youth competitors in Youth or Masters event.
  8. Trials & finals, qualifying and finals, rounds in running events, etc. should be run according to USATF and/or IAAF rules & regulations. Duplicate events on the same day, unless they follow the World/Olympic same-day qualifying &finals format, will not be acceptable for qualifying purposes.
  9. Meet results, including all field event recording sheet(s) and throwing implement verifications sheets, may be requested- and are to be sent/faxed (317-261-0514) to the USATF National Office, attn: Duffy Mahoney, if verification is needed.
  10. Meet results should always be faxed or e-mailed to: USATF at [stats@usatf.org] and T&F News at [stats@trackandfieldnews.com].

Meets that are last-chance in nature, or not on an organization’s calendar of events, must be reported to USATF at [duffy.mahoney@usatf.org] or (317-713-4673) not later than three full weeks from the first day/date of competition of those Championships. Doing so will permit the USATF staff member, as designated by the Sports Committee Chairs, to review the proposed meet/event. If the meet/event were to be approved, this would allow for sufficient time to disseminate meet information to as many interested competitors as possible. Failure to adhere to this protocol will likely result in the performance(s) being disallowed for qualifying purposes.

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Declaration Information

Declarations will be based on the following schedule:

On-time (begins): Sunday, 3/6/16, from 12:01 a.m. – Monday, 3/7/16 by 11:59 p.m. ET (ends)

Late petition ONLY: Tuesday, 3/8/16 from 9:00am – 1:00pm ET

Steps to Declare for the USATF Indoor Track & Field Championships

  1. Go to: Registration
  2. Click the tab along the top of the entry form labeled "Manage My Registration" or “Declare”.
  3. On the login screen choose how you will log in (as an "Individual Registrant", as a "Representative/Coach", or as a "USATF Club Administrator/Coach").

If you are logging in as an "Individual Registrant":

  1. Select "Individual Registrant" in the drop-down menu on the login screen.
  2. Enter your e-mail address (the one that's part of your USATF member profile).
  3. Enter the registration password that you received in your confirmation e-mail from the entry system (it's located at the bottom of the e-mail under the heading "Managing Your Registration"). If you don't have your confirmation e-mail, you can reset your registration password by clicking the "forgot your password" link on the login screen and following the on-screen instructions.
  4. Click the "Login" button.
  5. You will now be presented with a menu of choices; click the link labeled "Declare for your events".
  6. On the next screen, select "declare" or "scratch" for each of your events.
  7. If you want to update your qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
  8. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.

If you are logging in as a "Representative/Coach", you will need to:

  1. Select "Representative/Coach" in the drop-down menu on the login screen.
  2. Enter your e-mail address (the one you entered on the payment screen when you registered your athletes and the one at which you received the registration confirmation e-mail).
  3. Enter the registration password that you received in your confirmation e-mail from the entry system (it's located in the e-mail under the heading "Managing Your Registration"). If you don't have your confirmation e-mail, you can reset your registration password by clicking the "forgot your password" link on the login screen and following the on-screen instructions.
  4. Click the "Login" button.
  5. On the next screen, click the link labeled "Manage declarations" in the box on the right side of the screen.
  6. On the next screen, select the declaration category and/or event you want to view, and click the "Next" button.
  7. On the next screen, select "declare" or "scratch" for each of your athletes' events.
  8. If you want to update a qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
  9. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.

If you are logging in as a "USATF Club Administrator/Coach", you will need to:

  1. Select "Representative/Coach" in the drop-down menu on the login screen.
  2. Enter your USATF club number.
  3. Enter your USATF membership number.
  4. Enter your USATF membership password. If you don't know your password, you can look it up at www.usatf.org/membership/help/number.asp
  5. Click the "Login" button.
  6. On the next screen, click the link labeled "Manage declarations" in the box on the right side of the screen.
  7. On the next screen, select the declaration category and/or event you want to view, and click the "Next" button.
  8. On the next screen, select "declare" or "scratch" for each of your athletes' events.
  9. If you want to update a qualifying mark, click the linked labeled "click to edit" next to the information you want to update.
  10. After you've made all your changes, scroll to the bottom of the form and click the "Save" button to save the changes.
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Eligibility Requirements

In addition to correctly entering the meet and having equaled or bettered the qualifying standard(s) during the stated qualifying periods, the following criteria must also be met:

  • Only citizens of the United States who are eligible to represent the U.S. in all levels of international competition are eligible to compete in Championship events. Dual citizens should take special note of this fact.
  • Female athletes must be 14 years or older on the day of competition. There is no age restriction for male athletes.
  • Athletes may enter an event(s) even if they have not yet met the qualifying standard for that event(s). However, athletes will not be permitted to compete unless they have:
  1. Completed the entry process
  2. Met the entry standard
  3. Completed the declaration process
  4. Have an updated athlete location form on file with USADA if you are in the Out-Of-Competition Drug-Testing Pool (OOC).
  • Proof of qualifying performance, if required, must be submitted to USATF no later than 5:00 p.m. ET, Sunday, February 21, 2016. Submittals received after this date will not be accepted. Please contact stats@usatf.org for verification procedures.
  • All athletes must be 2016 members of USATF in good standing. USATF memberships may be purchased online, or through your local Association Office.
  • Athletes must be bona fide members of a 2016 USATF club in order to represent a club. An athlete's current club affiliation can be viewed in his/her membership profile and as part of the online entry process. Athletes wishing to change affiliations can make such a request through their local USATF Association (note that this request must be made by the athlete--see Regulation 7 in the USATF Governance Manual, Section III). All club affiliations must be finalized by close of declarations. No club changes will be accepted after this date for the Indoor Championships.
  • In addition to a club affiliation, athletes are able to represent one (1) corporate sponsor. This corporate sponsor must be a registered USATF Corporate Member and be part of the athlete's membership profile. Corporate Membership applications can be obtained by sending an e-mail to membership@usatf.org. All sponsor affiliations must be finalized by close of declarations. No sponsor changes will be accepted after this date for the Indoor Championships.
  • Athletes wishing to represent a branch of the Armed Forces of the United States must be registered with the membership committee of their local USATF Association.
  • USATF rule 11.3(b) concerning adding athletes to make a competitive field and USATF rule 8 concerning automatic qualifications will be used.
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Entry Form/Declarations

You must be a 2016 USATF member to enter the Championships. If you do not have a 2016 membership, please complete a membership application first. You must also be a U.S. citizen, be eligible to represent the U.S. in all levels of international competition and meet the eligibility requirements and qualifying standards for the U.S. Championships.

Click here for an explanation of entry and declaration status categories. Questions about your entry? Contact Glen McMicken at stats@usatf.org.

Entry Status

To check the status of your entry, including declarations, visit the Status of Entries page. Athletes who are missing required documents or who need to provide information about their qualifying mark(s) will be listed on the status of entry page as "info needed" until such documents/information are received.

Entry Deadlines and Fees

Entry Deadlines Entry Fee
On-time: before or on Monday, 2/29/16 at 11:59 p.m. ET $30
Late: before or on Sunday, 3/6/16 at 11:59 p.m. ET $80

The entry fee for the Championships is $30 per athlete. Late entries will incur an additional $50 late fee charge per athlete (Total late entry = $80.00). Note that these fees are non-transferable and non-refundable.

Online entries must be paid for by credit card or electronic funds transfer ("electronic check").

Entry Forms

Marks, Credentials, and Affiliations

Entry Process

  • Online entry is the only method of entry. No other form of entry will be accepted.

  • A 2016 USATF membership is required to enter (you must join online if you are not a member).
  • To enter online, you will be required to provide your 2016 USATF membership number (click here to retrieve your membership number if you don't know it).
  • A Help Line is available for those who need help with the entry process. For assistance call 317-713-4689 during normal business hours, 8:30 a.m. - 5:00 p.m. ET, Monday through Friday.
  • Please enter as early as possible!

Declarations Information

Declaration Deadlines and Fees
Declaration Deadlines: Fee
On-time: Sunday, 3/6/16, from 12:01 a.m. – Monday, 3/7/16 by 11:59 p.m. ET $0
Late petition ONLY: Tuesday, 3/8/16 from 9:00 a.m. - 1:00 p.m. ET $100

Declaration Process

Once properly entered, all athletes must complete the declaration process during the designated time. This process confirms your intention to compete in the Championships.

Declaration Instructions

  • Online is the only method of declaration. No other form of declaration will be accepted.

  • Each athlete or his representative must declare whether that athlete will or will not compete during the designated time.
  • Athletes not declaring by the declaration deadline will be scratched.
  • A Help Line is available for those who need help with the declaration process. For assistance call 317-713-4689 during normal business hours, 8:30 a.m. - 5:00 p.m. ET, Monday through Friday.
  • Petitions for Late Declarations
    • Petitions may be filed by emailing the following information to [Duffy.Mahoney@usatf.org]:
      • Athlete Name
      • Athlete Event(s)
      • Explanation for late declaration
      • Call back number (cell number preferred)
    • Athletes submitting a petition for late declaration will be assessed a $100 late declaration fee. Late declaration fees may be paid by credit card only. "Visa, the only card accepted by USATF."
    • Decisions on late declaration petitions will be acted upon by a special committee no later than 5:00 p.m. ET on Tuesday, March 8, 2016.
    • Late declaration petition fees are non-refundable regardless of the decision of the committee.
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Qualifying Standards

Criteria for a legal meet

Events in bold will be contested at the Championships.  Events listed directly below those being contested may be used as alternates for qualifying.  See Qualifying Guidelines below for full details.

Qualifying window: November 14, 2015 - February 28, 2016
Combined Events Qualifying window: January 1, 2015 - February 14, 2016

Women
CHAMPIONSHIP EVENT QUALIFYING STANDARD FIELD SIZE - ROUNDS
60m 7.50* 24 - 3
55m 6.65*  
400m 54.50* 20 - 2
800m 2:06.50 20 - 2
1000m 2:44.30  
1500m 4:11.00 12 - 1
 Mile 4:31.00  
3000m 9:17.00 16 - 1
5000m 16:06.00  
60m Hurdles 8.40* 24 - 3
55m Hurdles 7.60*  
3000m Race Walk 14:40.00 12 - 1
1 Mile Race Walk 7:30.00  
High Jump 1.81 m 16 - 1
Pole Vault 4.30 m 16 - 1
Long Jump 6.20 m 16 - 1
Triple Jump 12.80 m 16 - 1
Shot Put 15.75 m 16 - 1
20# Weight 19.50 16 - 1
Pentathlon 4250 pts 18
Heptathlon 5900 pts  
 
Men
CHAMPIONSHIP EVENT QUALIFYING STANDARD FIELD SIZE- ROUNDS
60m 6.70* 24 - 3
55m 6.23*  
400m 47.40* 20 - 2
800m 1:49.50 20 - 2
1000m 2:22.85  
1500m 3:40.20 12 - 1
Mile 3:57.50  
3000m 8:00.00 16 - 1
5000m 13:30.00  
60m Hurdles 7.92* 24 - 3
55m Hurdles 7.32*  
3000m Race Walk 12:45.00 12 - 1
5000m Race Walk 22:00.00  
1 Mile Walk 6:25.00  
High Jump 2.15 m 16 - 1
Pole Vault 5.45 m 16 - 1
Long Jump 7.70 m 16 - 1
Triple Jump 15.39 m 16 - 1
Shot Put 19.00 m 16 - 1
35# Weight 20.00 m 16 - 1
Heptathlon 5450 pts 12
Decathlon 7700 pts  
Pentathlon 3850 pts  

Qualifying Guidelines

  1. All qualifying performances must be made on an indoor track.  No allowances are provided for marks made at altitude, or on indoor facilities of differing size, banking or other configurations.
  2. Qualifying marks must be made in accordance with USATF Rule 149 and verifiable in one of the following:
    1. USATF or IAAF sanctioned events which prescribe to or exceed USATF rules of competition, or
    2. events at collegiate meets which prescribe to or exceed USATF rules of competition, or
    3. high school meets, excepting dual and triangular meets, which prescribe to or exceed NFHS rules of competition, or
    4. meets or events which meet a minimum for competitiveness set by the Chair of the Sport Committee and determined to be valid by the USATF staff member responsible for verification.
  3. Indoor qualifying standards excepting the men's heptathlon and women's pentathlon, must be attained on or after Saturday, November 14, 2015 through Sunday, February 28, 2016.
  4. Qualifying standards for the men's heptathlon and women's pentathlon may be attained on or after January 1, 2015 through Sunday, February 14, 2016.
  5. Fully automatic timing (F.A.T.) is the only method of timing acceptable for qualifying marks for events equal to or shorter than 400 meters (denoted by *).
  6. Times submitted in hundredths of a second must be F.A.T. times.
  7. A manual time may be used for qualifying for running events of 800 meters and longer and race walk events only if no F.A.T. qualifying time exists for the race during the qualifying period.  A manual time may not supersede any F.A.T. qualifying time for an event.  Qualifying manual times, for eligible events, not already listed, are always the F.A.T. qualifying time without the last zero for men and the F.A.T. qualifying time minus 0.14 for women.  Manual times will be converted for seeding purposes using USATF Rule 166.
  8. All performances are subject to verification.  For information on what constitutes an acceptable meet for qualifying purposes, refer to the Criteria for a Criteria for a legal meet Legal Meet or email duffy.mahoney@usatf.org at the USATF National Office.
  9. Automatic qualification, as described in USATF Rule 8 (Automatic Qualification) shall not abrogate any entry requirements other than the qualifying requirements for a championship.  However, the athlete must enter the meet and declare their intent to compete.

The Sport Committee Chair will adjust the standards, where necessary, 45 days prior to the competition, based on received entries at that time.  Therefore, early submission of an entry close to the standard is advised.


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Steps to Update: Affiliations/Marks/Credentials

Note: The password that’s tied to an athlete’s USATF membership is no longer valid to log-in to complete an entry/registration or to log back in to update marks, affiliations, and credential information for an entry/registration.  After the entry/registration is completed a confirmation email will be sent to the email address on file under the athletes USATF membership profile. This email will contain the password to log back into the entry/registration to update (affiliations, credentials, marks). The password is located under the heading "Managing Your Registration". This email confirmation with password is only sent to the email address that’s on file under the athlete USATF membership profile. Even though the entry system gives you the option to send a receipt/confirmation to an alternate email address, the password will only be sent to the email address on file under the athlete USATF membership. 

View the following steps on updating affiliations, marks, or credential information.

Updating affiliation:

  1. View/update affiliation (USATF Registered Club, Military Branch, Corporate Sponsor*, or University) under USATF membership profile before completing registration/entry.
  2. If the entry/registration was already completed before updating affiliation, log into the USATF membership profile with athlete USATF membership number and password associated with your membership. Then go to the affiliation area to view different affiliation options (i.e. USATF Registered Club, Military Branch, Corporate Sponsor*, or University).        
  3. Once it’s updated in the membership profile, then go back to “manage your registration” by logging in with the password that was sent on the email confirmation after the entry/registration was complete.  Then you will see the option to select your correct affiliation. 

*USATF members do not have the option to update corporate sponsors under the profile. These must be verified and updated by a national office representative in our membership department at membership@USATF.org.

Updating Marks or credential information:

  1. Go to entry/registration form and click on tab that says “Manage your registration”.
  2. Log in with email address (email on file under USATF membership profile at the time entry/registration was completed) and the password (that was provided in the confirmation email that was sent to that email address). Note that the password is NOT the password tied to accessing your USATF membership profile.
  3. Then go the area you would like to update (i.e. marks, credentials (add-ons).
  4. Once all changes have been made, make sure you save changes before logging out of entry/registration.

Entry/Registration updates can be made up until close of entries: Sunday, March 6, 2016.

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