PVA Special Election Meeting   15 November 2003

 

                The special election meeting of PVA at Best Western, Lanham, MD was called to order at 6:50 p.m. by President George Harris.  Fifty-eight registered members of PVA/USATF plus USATF Overseers Mary Rosado and Scott Erwin were in attendance.  Charles Mayes moved "that the election today span to May 2004", Art Tunstall seconded.  The vote by clubs was taken by calling the roll of clubs and 2001 Executive Board and passed.  May 2004 annual meeting will be an election meeting.

 

                For the elections, member services chairman Herb Nichols presided.  Members had received a ballot of those previously nominated. Herb noted those who needed to give their permission to run.  Mr. Cumberbatch declined and Phil Quinn had been omitted. Three of the four ballot counters (Herb Nichols, Sharon Smith, Sharon Good, and Tom Jones) will count ballots for any needed secret ballots in which they are not candidates. Nominations from the floor were accepted for each office in turn.  For President, Tim Baker proposed that George Harris be elected by acclamation, seconded and passed.  For the vice presidents since four were to be elected and only four candidates, Tim Baker proposed election by acclamation, seconded and passed.  Since Operating Regulation 1 specifies that First Vice President must receive the most votes, a ballot was necessary.  Due to a tie, a second ballot was required.  Frances Brown was elected First Vice President, with Felix Rogers, Jan Price, and Larry Long as the other vice presidents.  For Secretary, Tim Baker proposed that Martill Seymour be elected by acclamation, seconded and passed.  For Treasurer, Tim Baker proposed that Barbara Smith be elected by acclamation. Seconded and passed.

Tim Baker moved the meeting be closed to go to Committee meetings for the second set of elections, Felix Rogers seconded and the motion passed.

 

Committee Meetings:

  • Tim Baker moved the committee meetings be open.  Committee meetings were held sequentially to elect chairs. Members had received a list of those pre-nominated for committee chairmen and any who had not accepted had to be present to accept so Mr. Clarke was removed.  Nominations from the floor were requested in each committee
  • Men's LDR meeting was opened for election.  Tim baker moved Darrell General is elected by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Women's LDR meeting was opened.  Jan Price moved Nancy Betress be elected by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Masters LDR meeting was opened. Jan Price moved Phil Quinn be elected by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Men's T&F meeting was opened.  Jan Price moved Tim Baker be elected by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Women's T&F meeting was opened.  Mike McCoy moved Ty Smith be elected by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Masters T&F meeting was opened.  Mike McCoy moved to elect Tom Jones by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Race-walk meeting was opened.  Bill Price nominated Jan Price who accepted the nomination.  Barbara Smith moved to close the nominations, seconded and passed.  In the secret ballot, Sharon Good was elected chairman. A motion to close the meeting passed.
  • Youth meeting was opened.  Mike McCoy moved to elect Henry McCallum by acclamation, seconded and passed.  A motion to close the meeting passed.
  • Officials meeting opened.  Charles Mayes nominated Bill Thompson who accepted.  Mike McCoy moved to close nominations, seconded and passed.  Since only certified officials could vote, ballots were handed to those who stated they were certified.  Ballots were turned in while being checked off the USATF member /certified official list. Bill Price was elected chairman. The officials meeting were closed.

 

                George Harris reopened the general meeting.  Most delegates to convention in Greensboro December 3-7 will be selected from the 17 elected boards plus an elite athlete.  For the USATF Youth meet July 4 week in Baltimore, the Steering Committee needs additional volunteers.  Any interested were asked to remain after the meeting.  Doc Burke reported on the Traditional Black College meet that contributions for the Black College Journal are needed to fund scholarships based on essays written by HS Seniors. For the February 7, 8 meet 42 teams have entered and 38 officials have asked to work.  More black women are requested to apply.  The meet at Sportsplex will use Ramada as headquarters hotel.  He also requested those interested to return a North Carolina meet officials request.

               

Tim Baker moved to destroy the ballots, seconded by Mike McCoy, passed.

 

                Meeting adjourned at 8:30 p.m.

                                               

Respectfully Submitted:  Sharon Good, secretary