Minutes of the POTOMAC VALLEY ASSOCIATION/USATF Meeting
19 April 2001
 
Meeting Attendance:
George Harris, President   
William Thompson, Officials Chair, Vice Pres.
Sharon Good, Masters T&F Chair, Secretary   
Charles Mayes, Vice Pres., Officials Vice Chair
Rebecca Kay, Administrator 
Norm Brand, WRC
Phil Barrett, Youth Chair
Al Morris, Coaching Education, Men LDR Vice Chair
Tim Baker, Natl. Law & Legislation Comm.
Ari Guttmann, PVTC
Wm. Price, Grievance Chair
Jan Price, Youth Indoor Vice Chair
Elmer Powell, Official 
Robert Platt, Women's LDR Vice Chair, Race Packet
Art Miles, Official
Herb Nichols, Elite TC
Frances Brown, By Laws

    The 19 April 2001 meeting of PVA was called to order by President George Harris at 7:45 p.m. at Twinbrook Library.  Bill Thompson moved to consider the bylaws first.  This was seconded and passed..

    Bob Platt  distributed a set of suggested Bylaw amendments.  Since Bylaw changes require passage at two meetings, if they were amended after passage at the March meeting, another meeting would be required.  Phil Barrett moved to accept the draft Bylaws which was seconded.

    Bob Platt introduced amendments seriatim.  Number 1 on Fiscal Control was seconded by Al Morris and discussed.  Al Morris moved to table it; seconded and table passed.  Number 2 on Term Limits was seconded by Al Morris.  Bill Price moved to table; seconded and passed.  Number 3 on Sports Committees was seconded by Al Morris and discussed.  Al Morris moved to table; seconded and passed.  Number 4 on LDR to retain the three separate sport committees was passed as a clerical correction to Article 12A as moved by Bill Price and seconded.  Number 5 on Executive Committee was seconded by Al Morris.  After discussion, Al Morris moved to table which was seconded and passed.  Elmer Powell questioned the new language on "the one person one vote" preferring proportional by size of organization which would be in conflict with National USATF requirements on adult members voting. Deletion of four words in Article 6C as a clerical error was moved by Al Morris, seconded and passed.  The vote on the Bylaws as clerically corrected was 8 for and 4 against, therefore adopted by a two/thirds majority.  The new Bylaws are in effect and are available from the administrator's office.  The clerical corrections to the Bylaws were the only corrections to the March minutes.

COMMITTEE REPORTS:
    Race walk Committee successfully conducted the USATF National 50K Road RW Championship with 20 men and 5 women on 31 March and has been requested to bid again for 2002.  Over 200 attended the post dinner and about 150 competed in the National Invitational 20/10/5/3K walks on 1 April at Bull Run.

    Phil Barrett reported that JO Youth qualifying meets are being established and the revised schedule should be final by the end of April.

    A written treasurer's report was available

    Rebecca Kay presented the written administrator's report with 31 sanctions and 30 member organizations in 2001.  Sharon Good moved to accept the renewing clubs (Nexus, Clinton, Marlboro B&G, Run Coleman Inc., Team Endure, Kettering Track Club, and Howard County Striders) and new clubs  (MD Natl. Capitol Park & Planning Commission/PG Sportsplex and Ft Belvoir TC) pending receipt of finance from two of them.  This was seconded, discussed, and passed.  The Administrator was requested to get a written report on the mediation of Silver Spring Club.

    President George Harris appointed Herb Nichols as Member Services Chairman.  Those present of the Executive Committee tied in the vote to approve, however the vote of Treasurer who was working an out-of-town meet
that night, brought the Executive Committee approval. 

    Al Morris reported for Coaching Educ. that National has suggested PVA apply by July to hold a Level I School in late summer or fall.  Interested Coaches are requested to sign up and suggest time and location.  Ten to fifteen attendees are minimum.  The Coaching Educ. information needs to be restored to the PVA Web page.

    LDR suggested a marathon championship with the Marine Marathon.  The Baltimore Marathon a week later was also suggested as a better chance to get local cooperation.

    The May meeting is the annual meeting with election of officers and sports committee chairmen.  The meeting will be on May 29 at 7 pm.  It will be at the Montgomery Blair High School SAC room, 51 East University Blvd.,
Silver Spring Maryland, (301)649-2800.  Meeting adjourned at 10:50.

    Respectfully submitted, Sharon Good, Secretary