Minutes of the POTOMAC VALLEY ASSOCIATION /USATF

General Meeting 7 March 2002

Meeting Attendance:

George Harris, President Ralph Durant, Vice Pres.

Sharon Good, Secretary, PVTC Charles Mayes, First Vice President

Alan Roth, Past Pres. Barbara Smith. Treasurer

Stacy Cohen, Administrator Tim Baker, Men's T&F Chmn.

Bill Thompson, Officials Chmn. Frances Brown, Vice Pres.

Anthony Kiser, Woodlawn TC Muriel Kellog, Pikesville Cheetahs

Al Morris, Coaches Ed. Herb Nichols, Membership Chmn., Elite TC

Jan Price, Vice Pres. Bill Price, Grievance Comm.

Omar Wilkiins, Kettering TC Robert Platt, Race Packet

Trinette Price, Mountain Express

The 7 March general meeting was called to order at 8 p.m. at Montgomery Blair HS by President George Harris. Since additional copies of the November minutes were not available, Tim Baker moved to postpone approval to the next meeting; seconded and passed.

Barbara Smith presented a written treasurers report. After discussion, Herb Nichols moved to accept the report; seconded and passed.

Administrator Stacy Cohen reported 472 members for 2002, 30 organizations applications and 21 sanctions. The Clubs to be approved were Baltimore Ed Waters, Cavalier/Cavalette TC, Charles County TC, Cherry Blossom RRC, Clinton TC, Cobra TC, DC Redwings Youth, Eclipse TC, Elite TC, Falcons T&F Club, Ft Meade Highsteppers T&F Club, Gideonites T&F, Glenarden TC, Golden Tigers TC, Hummingbird TC, Independent Extreme TC, Marlboro B&G Club, Mid MD Running Club, National Scholastic Sports Foundation, Natural Resources T&F, New Carrolton B&G Club, New Wave TC, Potomac Valley TC, Race Packet, Randallstown TC, Rising Stars TC, Silver Spring TC, Washington Running Club, and Woodlawn Track Pack. Al Morris moved to approve all; seconded and passed. Additional clubs turned in paperwork and approved by youth committee as in good standing (if youth club) were Kettering TC, Pikesville Cheetahs, Ebenezer AME Royal Runners TC, Columbia Express TC, and Loudon T&F Club. Al Morris moved to accept all clubs approved by pertinent committees to provisional status until the next general meeting.

President George Harris took a few minutes to thank all those who had worked so hard and long this indoor season. Thanks to Youth Committee and Henry McCallum for the Youth National Championships; to the HS Division subcommittee chair Ed Bowie who helped with HS Invitational on 2 Feb.; to Men's T&F chair Tim Baker and Masters chair Melvin Fields for the four College/Open meets. In all these meets the thing that made each one a success was the hard and very professional job done by PVA officials. Coming to the end of this indoor season we will be partners with Nike in the National HS Invitational this weekend, one of the show-case events in our sport. Volunteers, officials, coaches and athletes can show the country we can put on a great meet. PVA won the bid at USATF Convention for the 2004 Youth Outdoor Championships. We will be using the indoor and outdoor series over the next two years to develop the skills needed to run such an event well.

Officials Chairman Bill Thompson asked for a first vote of approval for operating regulation 4 relating to officials. Copies were not available. Al Morris moved to accept; seconded and passed. Copies are to be on the Web site and available at the next meeting for the second vote.

Copies of a detailed substitute for Regulation 2 (Grievances) were available. Bob Platt moved for first vote of approval, seconded, discussed, and failed. Grievance committee chairman requested to provide information at the next meeting.

New Business:

Alan Roth, Webmaster, requested that information for the Web site be sent to him early.

Charles Mayes reported that PVA Officials have a good national reputation and thanked Tim Baker for help in the winter meets.

Alan Roth reported for USATF Associations Committee that an associations manual is almost completed and a club handbook will be done. PVA already uses mostly on-line memberships

Next general meeting is the annual meeting on May 22 at Montgomery Blair HS.

Meeting adjourned at 9:05 p.m.

Sharon Good, Secretary